Condominium management · Lisbon
Condominium management in Lisbon, with someone you can talk to
We take care of your condominium’s administration: accounts and contributions, owners’ meetings, maintenance, suppliers and follow-up of decisions. You have a manager to speak to and records to follow the work, in Portuguese or English.
Explore our management services- 4–60
- units in the initial building profile
- 2 working days
- for a useful first response
- €15
- per unit/month, 7-unit minimum (€105), VAT excluded
Condominium management services, from accounts to maintenance
Kastor’s proposal covers the administration of the building as a whole. Before appointment, we identify the tasks, existing suppliers, outstanding decisions and records owners will receive to follow the work.
Accounts, budgets and fee collection
Budget preparation, income and expense records, bank reconciliation and routine follow-up of unpaid condominium contributions. Accounts distinguish available funds, the building’s commitments and the reserve fund.
What owners can follow: Account statements, balances, supporting documents and collection status.
Understand your building’s accountsOwners’ meetings, minutes and decisions
Organization of the matters to decide, supporting records and proposals for the owners’ meeting. Afterwards, the minutes and approved decisions guide assigned tasks and follow-up.
What owners can follow: Meeting records and an action list for the decisions owners approved.
Understand the meeting and appointment processMaintenance, cleaning and lifts
Coordination of contractors for common areas, including cleaning, lift maintenance and repairs. We organize available contracts and records, follow interventions and log issues that need a quotation or decision.
What owners can follow: An intervention history, open issues and work assigned to contractors.
Follow maintenance from abroadSuppliers and building works
Requests for quotations with comparable scope, organized proposals and administrative follow-up of approved work. Each process connects the decision to the supplier, intervention, invoice and completion record.
What owners can follow: Quotations, approvals, costs and outstanding items in one record.
Follow shared building decisionsInsurance records, contracts and documents
Organization of the condominium’s policies, contracts, invoices and documents, with renewal and outstanding-item tracking. For a claim, we gather records and follow communications with the insurer and the parties involved.
What owners can follow: Accessible records and a list of missing documents or replies.
Know which documents to requestOwner communication in Portuguese and English
A named manager receives requests and follows building matters. The portal provides approved information and updates, including for owners who live outside Portugal.
What owners can follow: An identified contact, request status and a clear next action.
Manage your involvement from abroadThe management fee pays for administration. Cleaning, lift maintenance, repairs, insurance premiums and other third-party costs are paid separately by the condominium. Major works, technical supervision, legal advice and court debt recovery have their own scope and fees, with specialist work handled by the appropriate professionals. The proposal confirms the arrangements in writing.
INFORMATION TO FOLLOW THROUGH
The work, in view.
Published accounts and tracked issues, with records and next steps. Illustrative example with fictional data.
September accounts
Condominium administration, condominium management, building administrator: the same role
Portuguese law calls the person or company appointed by the owners’ meeting the administrador do condomínio. In English that role is described as condominium administration, condominium management or simply the building administrator. Whichever term you use, it covers the common parts, the shared accounts and the decisions the owners take together.
Kastor provides that service in Lisbon: budget and accounts, contribution collection, suppliers and maintenance, owners’ meetings and the building’s records. The owners’ meeting keeps the power to appoint and replace the administrator. This is general information, not legal advice.
Condominium management in Lisbon — not rental property management
Owners sometimes search for property management in Lisbon when they need administration of the building's common parts. Kastor manages shared accounts, suppliers, maintenance, meetings and collective decisions, not a private apartment or tenancy. We work with 4-to-60-unit condominiums. Buildings with 4–6 units pay the monthly minimum equal to 7 units; buildings with 40 or more units receive a complexity-adjusted proposal.
We are starting in the Saldanha–Alameda–Campo Pequeno corridor, in the Avenidas Novas, Arroios and Areeiro parishes. Outside this part of Lisbon, we record your interest and confirm availability before going ahead.
- Annual price, VAT, inclusions and extras written before the vote
- A named manager and a useful first response within two working days
- Reconciled accounts, contributions, reserve fund and supporting records
- A tracked transition showing gaps, owners and next actions
What condominium management means here
This is the administration of common parts, shared money, suppliers, and decisions of the owners’ meeting. It is not rental management or private property management for an individual apartment.
01
A manager you can contact
You know who is looking after your request and where to check for updates.
02
A next action and date
A useful response states what will happen, who is acting, and when you should expect another update.
03
Reconciled building accounts
Transactions, evidence, and balances are organized so owners can follow the building’s money.
04
Decisions you can follow
You can find the proposal, the owners’ decision and updates on the work in one place.
Know what’s included before you decide
Included in the base proposal
- A manager to contact and a place to follow your requests
- Budget preparation and financial reporting
- Routine condominium-fee collection and follow-up
- Preparation and delivery of the owners’ meetings included in the proposal
- Issue and supplier tracking
- Organized contracts, invoices, minutes, and document records
- Service communication in Portuguese and English
- Owner access to approved condominium information
Defined and priced separately where required
- Reconstructing historic accounts or missing records
- Major works and technical surveys
- Litigation, legal advice, and contested debt recovery
- Extraordinary owners’ meetings beyond the agreed scope
- Transitions with exceptional volume or complexity
Help with changing administrator
We look through the available accounts, documents and contracts, and ask about ongoing repairs and decisions. We explain what’s missing and any extra work needed, so owners can plan the handover.
1
45-minute building review
Address, unit count, main problem, next meeting, and the visitor’s role in the decision.
2
Your service and price
Annual price, VAT, inclusions, extras, and written service commitments.
3
Owners’ decision
The proposal supports the owners’ meeting; Kastor does not replace powers reserved to the condominium.
4
Transition register
Records, balances, contracts, keys, access, suppliers, and open issues with an explicit status.
Questions before requesting a proposal
Is this rental or individual property management?
No. It covers common parts, shared accounts, suppliers, and collective condominium decisions. It does not manage an owner’s private tenancy or apartment.
Is the price always €15 per unit?
The published starting point is €15 per unit per month, with a minimum equal to 7 units (€105 per condominium), excluding VAT. The proposal confirms complexity, scope, extras, and annual cost before the vote.
Will official records be produced in English?
Service communication can be bilingual. Portuguese legal and administrative terms remain visible rather than being translated into misleading equivalents.
Does a building review commit us to changing administrator?
No. It identifies missing information, transition risk, recommended scope, and a comparable price. The condominium retains the decision.
Is a condominium administrator the same as a building manager?
In Portugal the owners’ meeting appoints an administrador do condomínio to run the building’s common parts. Condominium administration, condominium management and building administrator all describe that role, whether it is held by an owner or by a company such as Kastor.
Does Kastor cover all of Lisbon?
Not yet. We are starting in the Saldanha–Alameda–Campo Pequeno corridor, in the Avenidas Novas, Arroios and Areeiro parishes. Outside this part of Lisbon, we record your interest and confirm availability before going ahead.